Harford County Public Schools (2024)

The following communication is being sent to all parents and guardians and community members via email on Tuesday, June 4, 2024, at 5:00 p.m.

Your response to the 2023-2024 Harford County Public Schools (HCPS) Parent Engagement Survey is kindly requested. The purpose of this annual survey is to help the HCPS Office of Family and Community Partnerships understand how well the school system partners with you to help your child succeed. The responses to this survey allow us to review data and continuously find ways to improve the school and home connection.

To the greatest extent allowed under law, your answers are private and will not be shared with the public. Please be as open and honest as possible. The survey should take approximately 5-10 minutes to complete. Your response is requested by Friday, June 14, 2024, at 11:59 p.m.

The Office of Family and Community Partnerships is partnering with the HCPS Manager of Research and Program Evaluation to administer and analyze the results of the survey. When this process is finished, a final report with key findings and recommendations will be posted on the Research and Program Evaluation page on the HCPS website.

To take the survey, please click here.

To access the Spanish version of the survey, please change the default setting from English (United States) to Español (Espana, alfabetizacion internacional) in the upper right-hand corner on the start page of the survey. We appreciate your participation and value your feedback.

Thank you in advance for your time.

BOARD OF EDUCATION OF HARFORD COUNTY
NOTICE OF PUBLIC COMMENT PARTICIPATION
MONDAY, JUNE 10, 2024

OPEN SESSION: 4:30 PM – 4:35 PM
This meeting will be conducted virtually with no public attendance due to the brief nature of this meeting
and the logistical issues regarding allowing public attendance in advance of the 6:00 PM meeting.
*The only item the Board will consider during this open meeting is consideration of meeting in a closed session.

CLOSED SESSION: 4:35 PM – 5:30 PM

BUSINESS MEETING: 6:00 PM – ADJOURNMENT
This meeting will be conducted in a hybrid fashion and public attendance will be permitted as explained below:

DOORS WILL OPEN AT 5:50 PM AND THE MEETING WILL BEGIN AT 6:00 PM

The Board of Education of Harford County will hold a hybrid Business Meeting on Monday, June 10, 2024, at 6:00 PM in the Board Room of the A.A. Roberty Building with Board Members, staff, and presenters in attendance both virtually and in-person. Seats will be available on a first come-first served basis. The meeting will be streamed live and archived for later viewing on the HCPS Website.

Public Comment Participation Call-In and In-Person Process
Individuals or groups recognized by Harford County Public Schools (i.e. – PTAs, unions, and other school system stakeholders) wishing to speak on an agenda item or to comment on an education-related matter not on the agenda may request to do so by sending an email to publiccomment@hcps.org or calling 410-588-5347.

Call-In Registrations must be received by 12:00 PM on Monday, June 10, 2024. All fields on the registration form must be completed.

1. First and Last name / if speaker is a Group Representative, then please state the name of the Group
2. Local Address
3. Email Address
4. Phone Number
5. Agenda item or subject your Public Comment pertains to
6. Will you provide in-person or virtual Public Comment
7. Registration forms are limited to one (1) per person

*Failure to provide complete information as required above will void the request to provide Public Comment.

• Registered virtual speakers will receive an email from HCPS with a Call-in Phone # and a Conference ID #.
• Registered speakers are required to call-in and enter the conference ID# at 6:00 PM on Monday, June 10, 2024.
• Important: If you are unable to take your phone off mute, you may need to dial *6.
• If you are admitted from the virtual lobby to the meeting, you will be greeted by an HCPS staff member when it is time to begin your public comment. Expected hold time in the virtual lobby may vary based on number of registered speakers. The maximum wait time in the lobby is 30 minutes; should you be disconnected please call back.
• "Request to Appear Before the Board" cards will be available for in-person attendees prior to the Board Meeting for sign-up and must be submitted prior to the opening of the meeting.

The Board has authorized public comment in accord with its policy Public Participation at Board Open Meetings or Public Hearings and as summarized below:

• Each speaker shall be limited to no more than three (3) minutes and five (5) minutes for individuals representing groups. Speakers must state his or her name, and, if representing a group, must identify the group he or she represents. If a speaker identifies themselves as a representative of a group, then only one (1) representative from the group may provide comment for the identified group.

• The Board presiding officer may reduce the amount of time allocated to each speaker if allocating 3 minutes to each speaker will impede the Board’s ability to complete scheduled business.

• The Board will receive in-person public comment first and virtual public comment second. The Board expects that all comments will be submitted with the decorum and respect appropriate to the conduct of publicbusiness.

• Topics such as personnel matters, pending appeals, specific student disciplinary matters or which constitute commercial solicitations are not permitted.

• Disparaging comments, personal attacks, and inflammatory remarks about specific schools, personnel, any person, or group are not permitted. Speakers who engage in these comments will be reminded of the rules and the Board reserves the right to remove the speaker. In addition, public comment is an opportunity for members of the community to address the Board of Education. Please direct your comments to the Board and not to other members of the public in the audience.

• All public comments submitted will be part of the records maintained by the Board office.

Speakers are reminded that public comments are considered public information and,
as such, are subject to the Maryland Public Information Act.

The following communication will be sent to ALL contacts, staff and families, on Thursday, May 2, 2024, via phone, email, text, HCPS app, and social media:

Harford County Public Schools begins accepting applications for prekindergarten beginning Friday, May 3, 2024. Copies of the application will be available at your child’s school.

Students applying for prekindergarten at Deerfield, Hall’s Cross Roads, and Magnolia Elementary schools for the 2024-2025 school year, must complete an online prekindergarten application as part of a pilot program for systemwide online prekindergarten applications in the 2025-2026 school year. These schools will only accept online applications. Parents and guardians may submit the online application here. If you have any questions or concerns, contact the Judy Center at the school or the Early Childhood Office for support. A step-by-step tutorial and one page guidance has been created to support online applications and is visible here.

Prekindergarten application information is posted in “Register for School” on hcps.org.

Please contact your school or the Office of Early Childhood at 410-588-5252 for questions.

Deerfield Elementary School Judy Center: 410-612-1535
Hall’s Cross Roads Elementary School Judy Center: 410-273-5524
Magnolia Elementary School Judy Center: 410-612-1553

Due to state law, prekindergarten instruction is not permitted to be virtual. This means prekindergarten registration is not available at Swan Creek School.

Please share this information in your community as we work to ensure families who may not be connected to HCPS are aware that applications will be available May 3, 2024.

Additional registration information is available here.

The following communication was sent to all HCPS families on Thursday, April 25, 2024, at 5:00 p.m. via phone, email and text message:

Email

Dear HCPS Staff,

As of today, Thursday, April 25, 2024, the last day of school for students for the 2023-2024 school year, is Tuesday, June 11, 2024. As previously approved, the last day of school will be an early dismissal. That means, June 11 will be an early dismissal. June 5, 2024, will be a full school day, as it is no longer the last day of school.

The 2023-2024 HCPS calendar has one professional development day following the last day of school for students. As of today, Wednesday, June 12, 2024, is scheduled as the final Professional Development Day for school-based staff.

The 2023-2024 and 2024-2025 school year calendars are availablehere.

The following communication will be sent to ALL contacts, staff and families, at 5:00 p.m. Friday, March 22, 2024, via phone, email, text, HCPS app, and social media:

On Monday, March 18, 2024, the Board of Education of Harford County voted to approve changes to a policy that refers to the use of portable communication devices, including cell phones and wearable electronic devices, like smart watches. You can view the entire Board Business meeting or skip to item G, to view the specific conversation around the policy, here.

The updated policy can be viewed here. You can also navigate to the policy page (with ALL Board policies) by clicking on the Board of Education drop down in the hcps.org menu.

Updates to the Portable Communication Devices Policy will take time to implement across 54 different schools and with more than 5,000 employees and close to 39,000 students. Consequently, the changes to the policy are anticipated to go into effect at the beginning of the 2024-2025 school year. As details, including enforcement of the policy around electronic devices, are developed, they will be shared with staff, parents and guardians, and students. Please stay tuned!

On Monday, February 26, 2024, apolicy titled, “Display of Flags,”was presented at the Board of Education of Harford County business meeting. The meeting, including the policy presentation and Board conversation, is archivedhere.

Throughout the year, the Board will seek views and comments from the public on a number of issues. The Board is currentlyseeking public input on this and other policies via their webpage.The “Display of Flags” policy is posted for 30 days of public comment, concluding on March 28, 2024.

This pageis updated frequently, and the Board of Education asks that you visit this page throughout the year to provide your input on presented policies.

At the Monday, February 26, 2024 Board of Education Business Meeting, edits to the 2024-2025 HCPS School Calendar were presented and consequently voted on by the Board of Education.

The updated 2024-2025 calendar is attached and can be viewed on thecalendar pageofhcps.org.The first and last day have not changed. What has been updated is quarter end dates, and prekindergarten start and end dates. Two early dismissal dates have also been updated; an early dismissal previously scheduled in May has been rescheduled in December and an early dismissal on December 20, 2024, has been updated to reflect an early dismissal for students and staff.

The calendar presentation and Board discussion from last night can be seen here andin theBoard of Education meeting archive.

The following message will be sent to all contacts in our Mass Notification systemon Wednesday, February 7, 2024, at 5:00 p.m. via phone, email, text message, and app push alert:

Harford County Public Schools kindergarten registration, and applications for kindergarten early entrance, and advanced placement to first grade, will be available Friday, March 1, 2024. Kindergarten registration can be completed online on March 1, 2024. Applications for kindergarten early entrance and advanced placement to first grade will be available to print online and submit a hard copy. To submit your application, follow the directions on the cover sheet of the printed application. Printed applications will be available at each elementary school on March 1, 2024.

*Prekindergarten applications will be available May 3, 2024. Details will be released as soon as possible.

Please note, due to state law, prekindergarten and kindergarten instruction are not permitted to be virtual. This means prekindergarten and kindergarten registration is not available at Swan Creek School.

Please share this information in your community as we try to ensure families who may not be connected to HCPS are aware that applications and registrations will be available March 1, 2024.

Additional registration information is available here.

The following communication is being sent to all contacts in our Mass Notification System via email, phone call, text message and app push alert on Tuesday, December 19, 2023 at 6:00 p.m.:

The Board voted to approve the 2024-2025 Harford County Public Schools (HCPS) school year calendar at the December 18, 2023, Board of Education of Harford County business meeting.

The calendar can be viewed on the calendar page of hcps.org. As approved by the Board of Education, the first day of school for students will be September 3, 2024. The last day of school, if all 6 inclement weather days are utilized, will be Monday, June 23, 2025. If no inclement weather days are needed, the last day of school for the 2024-2025 HCPS school year will be Thursday, June 12, 2025.

The calendar presentation and Board discussion from last night can be seen here, in the Board of Education meeting archive.

The following is being sent to all parents/guardians via EMAIL ONLY at 2:00 p.m. on Monday, August 21, 2023:

If your student is a Medicaid member, their Free and Reduced-Price Meals status could be affected if you don't renew your membership when you receive your notice. If your student is a Medicaid member, be sure to follow up when Maryland Health Connection reaches out.Contact them directly with questions.

Click here for the HCPS Health Center.
Click here to complete the Free and Reduced-Price Meals application.

The following message is being sent Thursday, August 10, 2023 to all contacts via email ONLY:

Please be advised that we have been made aware of unauthorized web sites and smart phone apps that accept Harford County Public Schools (HCPS) student credentials, potentially stealing your students’ credentials and or misusing them.

Parents and guardians should check their student's personal devices for apps and web site access to prevent them from unknowingly giving access to their personal information.We use security measures on HCPS devices to ensure this doesn’t happen, but we can’t protect your personal devices. Only you can ensure your student isn’t using an app or visiting a site that may be collecting information in the background!

All HCPS approved apps and platforms are listed on hcps.org; if we haven’t endorsed it, don’t use it. If you want to ask about a specific app/platform, contact User.Support@hcps.org.